17+ Sample Authorization Letters to Process Documents [DOC & PDF]

An authorization letter to process documents is a legal letter that a person writes to authorize someone to act on his/her behalf for processing certain documents. This is a type of letter that you might have to use quite often. When this letter is written to appoint someone, your appointee has the full right to act on your behalf. In this article, we have given some free samples of authorization letters to process documents for our users. You will surely find them useful when writing a letter to authorize someone to process documents.

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Features of an Authorization Letter to Process Documents

When you, willingly and without any coercion, write a letter to authorize a person for processing documents, you give that person the authority to act in your place. If that person, in the future, does anything wrong, you will be responsible for his/her wrongdoings. So, it is important that whenever you authorize a person to process documents, you limit his/her authority too.

For this, you will have to mention explicitly that you have not given him/her complete authority. If any such thing is not mentioned, then it will be assumed that you have given him/her the absolute authority to act on your behalf and therefore, you will be responsible for your appointee’s acts. When you authorize someone to process documents on your behalf, it can only be done formally i.e., via a proper authorization letter.

Such an authorization letter typically includes:

• Full legal name and street address of the person granting the authorization. You should mention this within the letter itself.
• Similarly, include the full legal name and street address of the person authorized or appointed to act on your behalf for processing the documents.
• Highlight the specific reason or reasons for which you are authorizing that person.
• The time period of any such authority.
• Mention the specific actions that he/she is allowed to take.
• Highlight any restrictions or limitations that you impose on the appointee.
• Signatures of the person granting the authority to process documents on his/her behalf.

Authorization Letter to Process Documents PDF Samples

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When an Authorization Letter to Process Documents is Written?

Given below are the situations where you might consider writing an authorization letter to process documents:

• Business Documentation Processing: If you own a business, it is highly likely that you would be unable to handle the documentation of your business. Being an owner, you have to handle many other things. For this purpose, you can appoint a person and authorize him/her to process business documents on your behalf which could include signing contracts, issuing checks, receiving payments, etc.
• Real Estate Transactions: The business of real estate involves a lot of documentation and to be honest, sometimes it gets quite difficult to manage all the things on your own. A lawyer or a real estate agent can be authorized to act on your behalf for carrying out real estate transactions.
• Power of Attorney: The power of attorney is only given to someone when you can’t process documents yourself due to illness, disability, or any other reasons. Such a situation requires you to grant the power of attorney by simply writing the letter of authorization in the appointee’s name.
• Legal Proceedings: If you are involved in some court case, then it is possible to miss the court hearings sometimes due to any reason. For this, you can also authorize someone to process documents on your behalf to the court of law via an authorization letter.