16+ BEST Complaint Letter Templates in MS WORD

Are you looking for free complaint letter templates that you can easily edit? If so, you are at the right place because we have an excellent collection of easily customizable complaint letter templates here on this page that you can use at your convenience. The complaint letter templates provided here on this page are in Microsoft Word format which means our users can easily change the wording, font, and style of the complaint letter according to their situation. You might have already faced or might have to encounter a situation where you must write a complaint letter. So, for this purpose, it is important to know about writing a complaint letter, and as a start-off, you can use the free templates available here on this page.

To lodge a complaint about a defective product or regarding poor service or to report someone’s misbehavior at the workplace or in the neighborhood, you have to write a complaint letter. With a complaint letter, you have the opportunity to explain your situation in a detailed way so that the reader gets to know about your problem. It’s also 100% fine to file a complaint by word of mouth but writing a proper complaint letter makes your complaint more official and authentic. Such a complaint letter can also be used as a reference by the department or authority to whom you write such a letter. Moreover, in some situations, it might be compulsory to lodge a complaint via complaint letter or email.

On this page, we have carefully selected and provided you with a variety of complaint letter templates and every template has a different format and style, and is written with a different purpose than the other. All these complaint letter samples are available in Doc format which means you can easily edit the content and format of any suitable template by opening it in Microsoft Word or any other word processing program. You can use any given complaint letter template to craft a perfect and professional-appearing complaint letter within no time. These free templates will also help you in writing official complaint letters in an emergency situation. Using these pre-formatted templates, all you have to do is to modify the content and edit your own details to any particular complaint letter template. Moreover, all these templates can also be used for writing a complaint email. So, go ahead and check out the customizable complaint letter templates and samples given below and use them as per your requirement or situation.

Customizable Complaint Letter Templates are Added Here

Official Complaint Letter Template

This official complaint letter template will allow you to write a perfect letter to lodge a complaint against the quality of service or product. If you are not satisfied with a service or product, you can use this template and edit it with your details to write a seamless complaint letter. Download this template and save it onto your computer to use it whenever you want to.

Complaint Letter Format Template

If you don’t have an idea about lodging a complaint via complaint letter, use this simple complaint letter format. Get this template downloaded to your PC and enter your details as per your specific situation or requirement. This simple format will help you lodge a complaint in an official way.

Neighbor’s Complaint Letter Template

You may have to face a situation where you get into a fight or some problem with your neighbor. In such a situation, you may have to file a complaint with the police department in writing. This can be done by using the given neighbor’s complaint letter template. Get this free sample by clicking the blue colored ‘Download’ button given below.

Sample Complaint Letter Word Template

When writing a complaint letter, you have to make sure that everything related to your complaint or problem is included in it. For a detailed complaint letter, you have the option to use the given below template that we have added for you. With the help of this free template, you will be able to write a detailed complaint letter within no time.

Workplace Harassment Complaint Letter Sample

There may be a situation when you are facing harassment at the workplace and you must report this. For this purpose, you can write a complaint letter to your boss reporting the harassment you face at the workplace. Use the given below template for this purpose and you will be able to report the incident of harassment in a proper way.

Complaint Letter to a Hotel Manager Template

If you have stayed in a hotel and want to lodge a complaint against the services or facilities of the hotel, you can file such a complaint with a hotel manager by writing a complaint letter. This will also help the hotel management to improve any deficiencies and to make important decisions regarding the satisfaction of their customers. Save this template to your computer if you are looking to write a complaint letter or email to a hotel manager.

Example Complaint Letter to Principal About Student

If you are a teacher, you might have to face a situation where students might misbehave with you. In such a situation, you should write a complaint letter to the principal informing him/her about the misbehavior of the student in the class. If you are looking for a template for writing this type of complaint letter or email, download the given below sample and edit it with your own details.

Free Editable Complaint Letter Example in MS WORD

A perfect editable complaint letter example is given for you which will help you write a seamless complaint to someone. Our users can use this example to take inspiration for writing a complaint letter as per their specific situation. Your complaint letter should include all the details relevant to the complaint and it needs to be direct and concise. So, using this example will be a perfect way to go for someone who don’t know anything about writing a complaint letter.

Sample Complaint Letter to Hospital Administrator

Just like writing a complaint letter to the administration of a hotel or any other organization, one can write a complaint letter to lodge an official complaint with the hospital administrator. In such a letter, you must explain your issue in detail indicating the actual incident that urged you for writing a complaint letter. When writing a complaint letter to a hospital administration, you can use this free sample by downloading it on your PC or any other device.

Standard Complaint Letter Sample Doc

This complaint letter sample is handy when you are looking to lodge a complaint with a company. Make sure to follow the proper format of a formal complaint letter just like the one given below. Use this template to draft your very own complaint letter by saving it onto your device.

Poor Service Complaint Letter Word Template

Suppose you are facing poor internet service, how you are going to lodge a complaint about it with your relevant internet provider? The best way to do so is by writing a complaint letter just like the one given below. Use this pre-formatted complaint letter sample for filing a complaint with your internet provider for poor service.

School Complaint Letter Template for Parents

As a parent, you might have to write a complaint letter to the school administration for any matter related to your child. For this purpose, you can check out this template and follow this format to write a perfect complaint letter to the school administration of your child’s school.

Telephone Complaint Letter Template in MS WORD

Although telephones are not used a lot these days due to technological advancement, still there are places where telephones are extensively used such as business establishments or government agencies or departments. It may also be possible that your telephone has some malfunction so in such a situation you should file a complaint to those who installed the telephone at your premises. This will make them aware of their faulty product and they will take immediate action to resolve your complaint. You can use this template for writing a complaint about the telephone or any other type of faulty product by simply editing it with your own details.

Basic Complaint Letter Format Sample

Want to know how to write a simple yet perfect complaint letter, use this basic complaint letter format sample to craft one. Using this sample, all you have to do is to fill the blank spaces with your details and the rest of the content is pre-written. Just click the given below ‘Download’ button and further explore this sample complaint letter format.

Sample Complaint Letter for Bad Product Template

Suppose you ordered something online and received a bad product, what action you will take after receiving your product? The first and foremost thing is to contact the seller and lodge an official complaint by writing a complaint letter or email for receiving that bad product. This letter or email should include your claims as to why you think the product is bad or is not up to your expectations. In such a situation, you can also make use of a complaint letter sample just like the one given below.

Employee Complaint Letter to HR Sample MS WORD

As an employee of an organization, you might come across a situation where you have a problem with the HR department of your organization. If you have a proper complaint, you should discuss it with your boss or employer and lodge a proper complaint by writing a complaint letter to the HR manager. Take a look at the given below sample and check it out to use it for your own purposes just by clicking the ‘Download’ button and saving it onto your device.

Formal Complaint Letter Template Word

When writing a formal complaint letter, you should always write it in a professional way using formal language and tone while describing the actual complaint or the problem you are facing. Using the given below complaint letter template will be perfect for you in this situation because it will allow you to write down a proper formal complaint letter or email to the concerned person, department, or authority. Download this template for free simply by clicking the blue colored ‘Download’ button given adjacent to the preview image of the template.